Because of limited resources, start-up costs, or tight schedules, many small businesses need to find easy ways to increase productivity.  Microsoft has developed a tool that will help small business maximize its available resources to boost the productivity and to make project planning simpler.

The Microsoft Project planning software is a productivity-enhancing tool for small businesses that gives the project manager a visual understanding of the scope and the flow of a project.  The manager can identify critical steps that must be completed, and can also chart the timeline for important milestones to be completed.  The software gives the project manager tools to develop the project plan, creating critical tasks, assigning people to complete the tasks, tracking the progress of the project, keeping the project budget in check, and managing workloads.

As the project manager determines the tasks that must be completed, the tasks will help create the timeline for the project. The entered tasks are displayed on a Gantt chart, which will help the project manager visualize the start and finish dates of the individual tasks, and the chart will also help the project team visualize the priority and order of completion of the required tasks.  The tasks are shown relative to each other, as well as relative to the current date.  At a glance, the team can see what should be started, what should be in progress, and what should be completed.

The team members have access to the software based on the roles they have in the project and the clearance they have been given by the project manager.  Their available schedules and their relative workloads may be considered as tasks are assigned and prioritized. 

The Microsoft Project software also allows project budgets to be managed and tracked through the software.  As the project progresses, critical completion points in the overall project can be compared to plans and budgets, giving the project manager an near-instant view of how the project is tracking.

Over the course of the project, as tasks are completed, the workload for team members may shift.  Microsoft Project can also help the project team see where resources can be shifted to help boost key timelines and completion dates.

Microsoft Project gives small businesses a boost in productivity by giving the project manager an instant view of the status, timeline, and flow of a project.  The manager can then decide how to best use the resources to accomplish business goals.

2/7/2015 11:56:32 am

Their available schedules and their relative workloads may be considered as tasks are assigned and prioritized.

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